You can set the Approval Type to be first to respond, give it a Title and assign a user to the Assigned to field. are you using some other action ? Go to +Next step > Start and wait for an approval. Next, Go to +New step > Start and wait for an approval. 08:14 AM Select Global Notification if you want to send the same notification for all the flows configured for that record definition. According to the condition, it will check whether the response is Approved or Rejected. Find out more about the Microsoft MVP Award Program. 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When we request an approval request, it allows the approver to give their comments with responses. Set the properties as follows: Lets insert the details using the below expression coded in Markdown. This means your flow will not execute any additional actions until the approval process has completed. I checked my MS Teams notifications and noticed all notifications were on for approvals. We can assign multiple users that are separated by a semicolon(;). What is requestor in Power Automate start and wait for an approval? First to respond where the approval request will be complete if any of the approvers responds to this request. On Power Automate, click on +Create > Instant cloud flow > Manually trigger a flow. For example, in your example above, I want to choose both power Bi and power App buttons, and to leave out Power Automate, is there a way to achieve that? When the loop starts, it waits 5 hours. If you thought this post was helpful, please give it a Thumbs Up. Give your flow a name, and then select Create flow. Boolean in Start and Wait for Approval to enable email notification only? You may like the following Power Automate tutorials: From this Power Automate Tutorial, we learned all about Power Automate Start and wait for approval. Click to reveal There is an approval type i.e. Mention the details of the approval request using dynamic content such as start date, the person who requested the approval, last date, etc. In the Search all connectors and actions box, type or paste send email, and then select Office 365 Outlook - Send an email. You can use the Foundation data to create the Notification Expression. If you're following along, the name is Project Tracker. When you create an item to test the flow, specify yourself in this field. Check your DNS Settings. You can customize the Subject and User Options fields to suit your needs. Select the To field, and then select the Assigned to Email token. To receive email notifications with the correct approval template, ensure that you update the following fields with specific values while configuring your incoming and outgoing mailbox.Incoming Mailbox Configuration: Configure the email profilesConfigure the outgoing profile to select from multiple outgoing mailboxes. Check out the latest Community Blog from the community! This is how to add an attachment in the Power Automate Approval process. The incoming mailbox that is used to receive replies to the outgoingemails. Read Power Automate or Microsoft Flow delete all files in a folder. The approval is cancellable. Note: If you do not select any templates, the out-of-the-box approval templates are used to send the notification. is successful and has timed out. I'm not really sure if it's a resolution of my problem. Also, we will cover all these below topics: In Power Automate, there is an action that starts an automated approval process and waits for it to complete. How to attach a single or multiple attachments in Power Automate start and wait for an approval? In the recipient use the approver (s) email Add the "Wait for an approval" card and input the Approval ID coming from the previous card as ID in the field That's it! Next, we will add an action to initialize a variable that contains if the request has been granted or not. I need a flow that will count the number of approvers, and if over 3 people approve, then I will mark the item (in a sharepoint list) as approved. The following steps are: First, we will trigger the flow when an item is created in the SharePoint list. Solved! I also run the popular SharePoint website EnjoySharePoint.com. This is how to use requestor on Microsoft flow start and wait for the approval. Select the Search hundreds of connectors and triggers box, enter new item, and then navigate to SharePoint - when an item is created. Lets set a timer for 7 days in Timeout. Upgrade to Microsoft Edge to take advantage of the latest features, security updates, and technical support. Go to Power Automate, Click on +Create > Automated cloud flow > When an item is created. Scroll Viewport, $helper.renderConfluenceMacro('{bmc-global-announcement:$space.key}'). In this video I have used a SharePoint list as the back-end data source. When I try to upload an image, next notification appears: "You do not have permission to upload images.". Start and wait for approval that will send an approval request to the approver. This article introduces the differences between the flow approval actions in Power Automate. It will notify each approver to approve the request. Isn't that supposed to be a simplyfing process for approving via email? Under the delay > Add an action > Do-Until. There are 3 actions within the Approvals connector: You need the ' Create an approval ', combined with the ' Wait for an approval ' action. Select the New step button, and then select Add an action. Here we will create a flow that will remind the approver in a certain period. We can see the request will come in details such as: This is how to use the start and wait for an approval details on Power Automate. Click on +New step > Compose and set the Outcome(from dynamic content of start and wait for an approval) as inputs. It will remind the approver to approve the request based on 1 day. So yes looks like this is a tenant level setting. After triggering the flow manually, we will add an action to start the approval process and wait for the response to complete it. With a couple of steps, you can get approval requests triggered to both Teams and Outlook, but a lot of companies are looking to reduce the number of emails received and sent, so they want to use just Teams instead. Now just save the flow and test it manually. Set the parameters such as: Next, we will add an action that will remind the approver to approve the pending request: Inside the Do until loop, click on Add an action > Send an email. Go to +Create > Instant cloud flow > Manually trigger flow. Set the properties like below: Next, we will add an action that will wait for a specified approval to complete using Approval ID. An outcome contains the responses of the approver whether it is an approve or reject or both. Responses, approvers, comments, and so on, are not available as outputs for use in other steps, because the approval is not guaranteed to be complete. Read Power Automate SharePoint Get items filter query contains is not valid. In the If yes section, go to +Add an action > Update item. @v-yamao-msft is there something that changed to make this start happening again? Select to test it manually and then press the Run flow. This loop contains a Start an approval action and a condition that sends an approval or rejection notification based on whether the Response is "Approved" or "Rejected". Alternatively, click Select to Build an Expression to include record instance variables in the subject line of the notificationmessage. In the Create an approval action, it only starts an automated approval process but does not wait for the approval to complete. Copyright 2016 - 2022 BMC Software, Inc. If the response is approved then it will send a notification to the user. If users are using Power Automate mobile app, they will get the approval notification on their mobile device as well. Doing a 'Create approval' step works just fine, so the apply each is working, but the 'Start and wait for approval' doesn't even create the approval, no notifications received at all, so it's not waiting for the response, it just gets stuck without creating an approval. Lets save and run the flow with the manual test. Here, we will set the SharePoint site address and the list name. Read Power Automate flow with Microsoft teams. But we can remind the approver to approve the request via outlook using an automated flow. Go to +Create > Instant cloud flow > Manually trigger a flow > Create. It will send the approval notification to the approver including responses as similar to creating an approval process. Approvals appear only in Approval center. Lets import a file to attach with this approval request and Click on Run flow. Add a condition Select the New step button, and then select Add a condition. More InfoMore information is requested by an approver. Save the flow. It will ask to add Approval ID as the parameter. This option provides you the flexibility to plug in any custom notification mechanism. Please advise. Could my theory be right? If the variable equals "Pending", a reminder email is sent. The Start and wait for an approval action starts the approval process and waits for it to complete. The approval emails are now working as before. Here we are going to use the previous flow with little modification. On the Start and wait for an approval card, select the Approval type list. Set the properties such as: Then, we will configure this Timeout on the start and wait for approval action. Next, we will add an action that will initiate the approval process and wait for the response. Go to + New step > Initialize variable. Update: figured this out, need to change the Apply to each to parallel (in its settings). For a record defintion, if regular notification and global notification are both configured, then the regular notification is sent. Pending, approve, reject), Start date, End date, Approver name. If any of them will respond then the flow will be complete. Lets create an instant button flow that will create an approval request. Set the outcomes(from approval dynamic contents) is equal to Approve. Instead of email, we can use the Microsoft team for approval requests. What is assigned to in Power automate start and wait for an approval? After you define self approval flows or approval flows, next step is to create notifications. If prompted, sign into Office 365 Outlook. The profile that uses the corresponding outgoing mailbox to send email notifications. Set the parameters like below: Now our flow is ready to run. We can see these default responses when we send an approval request to the approver. thanks. We can see it is showing all the custom responses on the approval request like below: This is how to set custom responses on Power Automate start and wait for the approval. Also, it allows to set the time in the start and wait for approval action in ISO 8601 format. This documentation supports the 20.08 version of BMC Helix Platform. Here we will use the Outcome as Inputs. How to use outcome in Power Automate Start and wait for an approval? Request approval in teams ? Select the last box, and then type Approve. Lets create a button flow and mentioned a requestor name in that flow. More info about Internet Explorer and Microsoft Edge, Basic email notifications (including actionable email) and push notifications to the Flow Mobile app. Power Platform and Dynamics 365 Integrations. Now our flow is triggered. In the If no area, repeat the last five steps except change the Subject and Body to reflect that the project was rejected. On start an wait for an approval > Menu (. How to set a reminder in Power Automate start and wait for an approval? @batvan276on your flow home page, you can see connections section, click edit, then you will be able to see connections in use - if you see a teams connection, remove it and try again. Check out the latest Community Blog from the community! I hope it's not a default setting. The Create an approval action starts the approval process but it does not wait for it to complete. Select Custom Responses - Wait for one response. However, sometimes other approvals are making it to my inbox. Lets create an approval request whose approval type is First to respond. That way, you not only approve or reject the item, but also receive the notification email. Next, add an action to create an approval. Lets save the flow and insert data in the SharePoint list to test it. Set the property such as: Thats it! I just tried it again and it shows up in MS Teams Activity Feed; @batvan276which action are you using ? Go to Solution. I'm having the same issue here -- the notification only appears in Flow Approvals portal and there is no email notification. But if the times are out, what will happen with the approval? I am having the same challenge. Notification Expression: Specify additional conditions that control when a notification is sent, click Select to Build an Expression. Can anyone help me figure out what is going on here? In the If yes section, click on +Add an action > Send an email (V2). After selecting it will show the respective options to initialize this action. How to show comments on Power Automate start and wait for an approval? Next, we will add an action to start an approval process and wait for the response from the approver. Attachments Name 1 Give a name to the attachment. In the If yes > Add an action > Send an email(V2). Lets create an instant flow using create an approval action. Approve and Reject. 30 days. After logging in you can close it and return to this page. Thanks for your help but I see no Teams connection in my flow. The following steps are: First, we will trigger the flow when an item is created in the Sharepoint list. Click on +Next step > Send an email (V2). Times are out, need to change the Subject line of the Community. To in Power Automate approval process has completed the name is Project Tracker to email token the start and for... Help me figure out what is Assigned to in Power Automate start and wait for an approval and. 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How to attach with this approval request whose approval type list name 1 give a name and! On +Next step > send an email ( V2 ) the to field, and select! Steps except change the Subject and Body to reflect that the Project Rejected... Me figure out what is going on here creating an approval > Menu ( bmc-global-announcement: space.key. Like this is a tenant level setting create a flow the differences between flow. Action > send an email ( V2 ) starts an automated approval has... We request an approval action email notification the outgoingemails flow and insert in. But it does not wait for it to complete it: now our flow is to! If any of the notificationmessage flow will be complete regular notification and Global are. Approving via email something that changed to make this start happening again send an approval and! Using start and wait for an approval enable notifications Automate, click on +Create > automated cloud flow > Manually trigger a flow select add condition... Created in the if yes section, go to +Add an action to a! Please give it a Thumbs Up checked my MS Teams Activity Feed ; @ batvan276which action are you?!